High School & Junior High Student Device Insurance Policy

Webb City R-7 School District

“Striving to Prepare Today’s Youth to Meet the Challenges of Tomorrow’s World”

411 North Madison

Webb City, Missouri 64870

(417) 673-6000     Fax: (417) 673-6007

Rev. August 1st, 2020

High School & Junior High Student Acceptable Use & Insurance Policy

Recognizing the value of computer and tablet technology to enhance student development, the Webb City R-7 School District is excited about integrating technology further into the classroom setting. The high school and junior high have implemented a Blended Learning Model using a device in each student’s possession. 

In conjunction with new technology, the district will be creating accounts in systems such as Google Apps for Education, Canvas, or other online classroom aides for the purposes of furthering educational opportunities. Students will be assigned a unique username and password for these systems. These systems will be managed by the district’s filters to ensure the privacy and safety of students. At any time, district staff may choose to inspect any student device for compliance with district policies.

It is the policy of the district to maintain a technological environment that promotes ethical and responsible behavior in all online network activities. Use of technology resources in a disruptive, inappropriate, or illegal manner undermines the district objectives and will not be tolerated. Students who accidentally access unacceptable material shall immediately notify appropriate school personnel (teacher, counselor, or any administrator). This disclosure may serve as a defense against allegations that the user has intentionally violated this policy.

Unacceptable use of technology includes, but is not limited to:

• Allowing another person to use your user ID/password to gain access to any school system, including your own
• Sending, displaying, or storing inappropriate content on any district device in any location (or other device on school premises), such as: offensive messages or pictures, sexting, possession of sexually explicit, vulgar, or violent material
• Threatening, harassing, insulting, or attacking others (cyberbullying)
• Violating copyright laws (includes, but is not limited to, movies, music, photos, books)
• Releasing personal information or false information about another person or yourself, including, but not limited to:  name, address, phone number, email address, social security number, account number, passwords, and other items used for identification
• Damaging or disassembling devices, computer systems, network systems, bags, or other peripherals.
• Trespassing in another user’s folders, work, files, or decrypting system or user passwords
• Employing the network for commercial or political purposes
• Crashing, attempting to crash or tamper with network systems (district or other), or willful introduction of computer “viruses/malware” or other disruptive/destructive programs into the district network or into external networks
• Using the network for any purpose or activity that is prohibited by federal, state, local laws, rules or regulations

• Attempting to join or joining unauthorized non-district-owned / managed equipment to the school network

• Intentionally peeling off the serial number barcode or any other district-placed barcode.

No Right or Expectation of Privacy in Using District Equipment 

District equipment includes, but is not limited to, Chromebooks, laptops, iPads, workstations, mobile labs, other computers or devices and related peripheral equipment. Users have no right to, nor should they have any expectation of privacy while using any District-owned device. To the extent that users wish that their private activities remain private, they should avoid using District equipment for personal reasons. 

By using District equipment, users imply their consent to the disclosure of the contents of any files, documents, or information maintained or passed through District equipment. By using District equipment, consent to monitoring and recording is implied, with or without cause, including, but not limited to, access to the Internet and using e-mail. 

District policy expressly prohibits the use of District equipment for the following personal reasons: for the downloading, viewing, storage, copying, or transmission of sexually explicit or sexually-oriented materials; for privately purchasing, selling, advertising, or exchanging any goods or services in commerce; for advocating personal, political, philosophical, or religious points of view.

Any faculty or staff member may moderate restrictions on student use (such as the amount of time online)

Students will be expected to treat district-issued devices with respect and care. Students will keep issued devices inside their cases, in instances in which cases are provided by the district. Students will be expected to ensure the serial number and barcode labels are securely attached to any district-issued device. If a student willfully damages a district-owned device, restitution will be paid by the student or guardian. If restitution is not paid, the student will have technology privileges removed. This will also be tied to receiving a diploma, grade card, and/or class schedules.

In addition to understanding concepts of expected conduct described in this document, I agree to the following behavioral norms in technology use:

• I agree to take part in mandatory Internet Safety Training
• I agree to care for and protect all district technology devices and systems within my possession
• I agree to share any school-related logins and passwords with my parent(s) or legal guardian and understand that these accounts are not private from administrators or parent supervision and monitoring
• I agree to share my school-related passwords only with my parent(s) / legal guardian and requesting school administrators and not with others, understanding that activity done on such accounts will be tied to my identity
• I agree to secure any district technology device assigned to me when not in use or when not in my possession
• I agree to immediately report any damages or vandalism to the device, protective case, or bag to the Technology Help Desk, whether caused by me or another party
• I agree to report any loss or theft of the device, bag, or other parts to both the Technology Help Desk and Law Enforcement

Students who are found to have violated this policy will be subject to the following consequences, depending on factors such as age of student(s), degree of harm, severity of behavior, number of incidents, etc. These consequences are:  restricted or loss of privileges, after-school detention, conference with teacher/counselor/principal, parents contacted, out-of-school suspension, and possible contact with law enforcement.

The district will enact measures to filter and/or block offensive material harmful to children. No filtering system is 100% effective. Therefore, supervision and user responsibility will continue to be vital concerning student online safety. 

Use of district-provided technology is a privilege, and as such, there should be no expectation of privacy on the part of the student pertaining to the contents of personal files. The school district will maintain control over materials on the system or contained in files on the system.

Technology Usage Agreement - Student

The proper use of the Webb City R-7 School District network, the internet, and the educational value to be gained from proper use of these is the joint responsibility of students, parents, and employees of the school district. The Acceptable Usage Policy form must be read and signed by the student and the parent or legal guardian. Each student must have a signed AUP on file with the school in order to use any type of district technology device. (tablets, desktop computers, etc.)

Use of the school district system is at the user’s own risk. The system is provided on an “as is, as available” basis. The school district will not be responsible for any damage users may suffer, including, but not limited to, loss, damage, or unavailability of data stored on school district media, delays or changes in or interruptions of service, information, or materials. The school district is not responsible for the accuracy or quality of any advice or information obtained through or stored on the school district system. The school district will not be responsible for financial obligations arising from unauthorized use of the school district system or the Internet.

Technology Usage Agreement - Parent / Legal Guardian

The Webb City School district applies content filtering to all devices on and off campus. The district blocks inappropriate websites in accordance with COPA and CIPA federal mandates. Further restrictions on social media and streaming services are enforced during the school day. However, restrictions on social media and streaming services are relaxed after school hours. The district encourages parents to monitor their students' internet activity at home. If a parent desires tighter internet restrictions at home, please contact your student's principal, and they can place your child in a restricted internet group.

As the parent or legal guardian of the student signing above, I have read the Webb City R-7 School District Student Technology Acceptable Use Policy. I understand that violation of these provisions may result in disciplinary action taken against my child, ward, or child within my care, including but not limited to suspension or revocation of my child's or ward's access to district technology, and suspension or expulsion from school.

I understand that my child's or ward’s technology usage is not private and that the school district will monitor my child's or ward’s use of district technology, including, but not limited to, accessing browser logs, e-mail logs, and any other history of use. I consent to district interception of, or access to, all communications sent, received, or stored by my child or ward using the district’s technology resources, pursuant to state and federal law, even if the district’s technology resources are accessed remotely. I recognize it is impossible to restrict access to all controversial materials, and I will not hold the school district, its employees, or its agents responsible for materials acquired on the Internet. I accept responsibility for the guidance of Internet use – setting and conveying standards for my child to follow when selecting, sharing, or exploring information and media.

I agree to be responsible for any unauthorized costs arising from my child's, ward's, or child within my care's use of the district’s technology resources. I agree to be responsible for any damages incurred by my child, ward, or child within my care.
 

High School & Junior High Student Device Insurance Policy

The Webb City R-7 “Blended Learning Model” will place a device in the hands of all students in the high school and junior high school. It is the intent of this and other programs that students will be empowered to utilize the technology for their educational growth and to benefit the students. I understand that the devices are not intended to be loaned to others, nor will they be used in any way that would violate the district's Students Acceptable Use Policy. This agreement relates to students’ use of computer equipment supplied by Webb City Public Schools at school and at home.

I agree and/or understand that:

• The device must be handled and stored in a way appropriate for electronic equipment, and the maintenance and care guidelines provided with the device must be followed (in bag/case provided).

• I will observe high ethical standards in my use of the device, and I will not access or store any information, files or software that do not meet such high ethical standards as stated in the Student Acceptable Use Policy.

• I will respect the copyright of software, music, images, text, movies, etc., by not making unauthorized copies of copyrighted material or loading unauthorized copies of copyrighted material onto my device.

• I will bring my device to school every day charged along with its power cord.

• I am responsible for the software and content on my device and understand that it is my responsibility to make backups.

• I will use the device on a flat, stable surface. 
• I will not mark the device or district-provided bag in any way with markers, stickers, etc. 
• I will not disassemble the device or allow others to disassemble, damage, or modify the device in any way.
• I will not eat or drink near the device.
• The student is the only authorized user of the assigned device.
• I will not rest pencils/pens, headphones, or other items on the keyboard. Accidentally closing the device with items on the keyboard could potentially damage the screen.
• I will not remove any District-applied name label and asset tag.
• If a device is lost or stolen, I will notify the help desk and the SRO officer immediately.
• I will ensure the serial number and barcode are securely attached to the device, and I will not willfully remove or allow others to remove them from the device.

Insurance Options

The Webb City R-7 School District has shown a commitment to the use and benefit of computers when used properly by the student. The district has made a large financial commitment to provide devices to students. As described in this user agreement, the student assumes responsibility for the device. In the unfortunate event that the device is lost, stolen, or unintentionally damaged, the student will assume some of the responsibility. The district offers an insurance option for students as outlined below.

Opt-in Insurance:

The student will pay a $15 insurance premium to the district yearly. In the event of an insurance claim (unintentional catastrophic damage/loss/theft) the student, parent, or legal guardian will be responsible for a $70 deductible per occurrence towards the purchase of a replacement device or repair of the device. In the event of more than one full deductible claim, the deductible will increase by $30 for each full deductible claim (up to $130), at which time, eligibility for a district device may be forfeited. 

Acceptable Insurance Claims

• Lost or stolen device with a police report filed
• Accidental damage, not the result of willful intent/neglect/abuse 

Potential Chargeable Claims

While the insurance policy is designed to cover major damages, it also assists in various incidental damages. Most unintentional damages are without charge. However, for incidents exhibiting more clear abuse, misuse, or neglect, users can expect to be charged for partial repairs or replacement. Some examples that will incur charges include:

• Broken Screen
• Disassembly or Loss of Parts such as Missing Keyboard Key(s) or Lost Charger
• Defacing of Bag or Device (abuse with marker, pen, other instrument, or substance)

When devices are turned in or when a student leaves the district, bags and devices are expected to be in good condition so that they can be reissued to another student. At the time of device collection, bags and devices are expected to be cleaned by students (including removal of excess debris or other significant residue, marks, etc). Other evidence of mistreatment or damage may also incur fees at the discretion of school staff members. For any given incident, if damage fees go beyond the deductible amount, the repair total will be capped at the full deductible amount.

Opt-out of Insurance:

The student will pay no premium, but will be required to check the device in and out at the Technology Help Desk daily. Any willful damage that occurs to the device during the period of time the student has the device will be subject to restitution.

Grade:  ___________     School Year: ______________________

LAST NAME:  ________________________________  FIRST NAME: ______________________  
(Please Print Student’s Legal Name) 
Student ID #: ______________________
 

Method of Instruction for the Current School Year:

❏  Fully Virtual   (no seated classes at all, all classes are online) 

❏  Seated  (all seated classes or a combination of online and seated classes - a school issued grade-level device is required)
 

Insurance Option for the Current School Year:
 

❏  Opt-IN   $15.00  =  Insurance Coverage + Allowed to Take Device Home

❏  Opt-OUT   NO Insurance Coverage + Daily Check-in/Check-out (cannot take device home)
 

School Technology Acceptable Use - Parent/Guardian Please Read and Sign

        I understand that all students are required to abide by the provisions in the HS & JH Student Technology Acceptable Use
___  & Device Insurance Policy and that I am responsible for making sure my student complies with those provisions. 

        I understand that violation of those provisions may result in disciplinary action taken against my student including, but not
        limited to, monetary restitution for device damage or loss not fully covered by the insurance policy, suspension or revocation
___  of the student’s access to district technology, suspension or expulsion from school, and possible police involvement. 

        I understand that all student devices, chargers, and bags are school property and should not be vandalized, personalized,
___  abused, neglected, or otherwise deliberately damaged in any way.  

___  I understand that I am responsible for monitoring my student’s use of their school device when they are off campus.

___  I understand that choosing to opt-out of the insurance does not mean we are exempt from having to pay for device repairs.

___  I understand that the grade-level device and the student ID card are required to be kept in the provided bag at all times.

        I understand that the school-issued device, charger, and bag are to be returned to the school as soon as possible once a
___  student is no longer attending Webb City Schools.  (transferred, graduated, homeschooled, dropped)

___  I understand that personal laptops cannot be used for seated classes.

        I understand that a Virtual Learning Device and charger needs to be returned to the school upon switching from Full Virtual
___  instruction to Seated instruction. Virtual devices should also be returned when requested by the school.

PARENT/GUARDIAN Signature _______________________________________________   Date ______________

Office Use Only:

    ❏ Student has attended WC Schools before       WCR7 Staff Initials: _________

        Date Yearly Insurance Paid: ____________________________           Cash      or    Check # _______________                     Please write the student(s) ID number on the check.   

  ❏ = Chromebook Serial Number Entered in Powerschool                    ❏ = Insurance Payment entered in Powerschool